Dream South D Trust board meeting on 7 May 2024, 6.30-8pm, 183 King Edward St

Meeting started: 6.35pm

Karakia to open

Present: Denise Ives, Bridget Schaumann (Secretary), Juliet Manning (left at A1), Kathryn Harkin, Sarah Jones (Chair), Warren Chambers

Apologies: Karen Attenborough, Hurihia Luafitu (DIA)

One-word check in

Conflicts of interest: Bridget noted that the person offering voluntary services as a minute taker is a friend.

Motion: That the minutes of the last meeting are approved. Moved: Sarah Jones. Seconded: Warren Chambers. All agreed.

Operations report: The board appreciated it’s structure and thought it was excellent.

Decisions by email are noted:

Items of expenditure approved: the internet ONT (26 April 2024); office equipment (22 April 2024); professional development costs (16 April 2024); a laptop for design work (12 April 2024)
Set up of a new term deposit for 6 months (12 April 2024)
Sign up to Meridian with a direct debit for electricity costs (11 April 2024)

A. Work programme

Project proposal - Play Streets Rescoping - Discussion about the scope of the new proposal. The locations etc. The board is happy to provide support for the BBQ. Discussion on the timing and location of the Culling Park as to whether it is available for this kind of thing due to sport practices. Discussion on various parks. Discussion about having a feedback mechanism - possibly a blackboard, Warren will investigate and discuss with the staff.
Motion: That the rescoped play streets project proposal is approved including the BBQ. Moved: Denise Ives. Seconded: Sarah Jones. All agreed.

B. Administration

Minute secretary - Discussion about opportunities. Decision to share the job around in the meantime. Thanks to Maxine for the offer.
Insurance - We are due to renew our policy at the end of this month. Sarah met with Kerri from Rothbury Insurance Brokers to review our cover. We have increased our Material Damage (contents) Insurance since moving into the permanent office. Liability insurance levels remain the same. Discussion on insurance for association liability.
Motion: That the insurance renewal from Rothbury Insurance Brokers is approved. Moved: Sarah Jones. Seconded: Kathryn Harkin. All agreed.
Financial report - balance report and operations budget report.
Motion: That the financial reports as at 30 April are approved. Moved: Sarah Jones. Seconded: Bridget Schaumann. All agreed
It is agreed that the meeting rotation will change to the 2nd Tuesday of the month.
Action: Sarah to issue a new calendar event for this change.

Whakataukī to close: Ko te whaea te takere o te waka / The mother is the hull of the waka (in honour of mothers’ day this weekend)

Meeting closed: 7.49pm