Dream South D Trust board meeting, 5 July 2023, 12-1.30pm, 137 Victoria Rd

Karakia to open

Present: Denise Ives, Sarah Jones, Bridget Schaumann, Juliet Manning, Hurihia Luafitu (DIA), Nikita Choveaux, Carol Frost (guest), Warren Chambers (guest), Rachel Cooper (guest)

Apologies: Kathryn Harkin, Bob Bryant (Ōtākou Rūnaka), Alec Clark (SDCN)

Introductions and one-word check in 

Policies - Revisions to the Child Protection and Police Vet policies were discussed.  

Motion: That the Board approves the Police Vet policy.
Seconded: Juliet. All agreed.

Motion: That the Board approves the Child Protection policy.
Seconded: Juliet. All agreed

Bank account - Bank account is set up. Online banking and Thankyou Payroll is next. The bank says we can have a debit card for purchases instead of using reimbursements. We will update the financial policy to include debit cards and remove petty cash.

Trust deed - Karen Attenborough has offered to be Treasurer but not as a board member. Karen has over 20 years as a chartered accountant. Before we can appoint her, the trust deed needs to be updated to permit non trustees to be officers. A resolution to alter clause 6.2 was circulated before the meeting. Denise, Juliet and Sarah signed the resolution. Sarah will get the signatures of Bridget and Kathryn after the meeting. 

Engagement - Activities are wrapping up. We’ve received around 350 completed postcards. Nikita has talked to 40 groups across 20 workshops and meetings, as well as to businesses and organisations along King Edward St. One third of those who completed the survey and all of the people who attended the meetings have asked to stay updated on the project. Feedback has been very consistent - we have got a good feel for the community’s thoughts and ideas. Nikita will be handing over the data to Sally at Ahikā for analysis..

Project proposal: Heart and soil community garden - Nikita introduced the project proposal, including the groups involved and how it aligns with our goals, especially with regard to collaboration and sustainability. DSD will purchase the resources that the garden groups need as well as contribute Nikita’s time to re-energise the project. 

Action: Nikita to work with the Heart and Soil groups to find a cost-effective solution for finding and funding the tools they need, and to let the group know that the Lotteries grants are open and they could apply.

Motion: That the Board approves the Heart and Soil project proposal. 
Seconded: Bridget. All agreed.

Engagement with Māori - We reviewed what we have done to date, from meeting with Aukaha to approaching Māori organisations in South D. Feedback from the DIA advisor is that we have tried many ways to engage with Maori. We acknowledged that the relationship and work is ongoing. Do we:

• pursue the piece of contract work, which might result in developing a separate chapter of the community plan

• attend events and happenings to build relationships and look for opportunities to support by being present, talking and chatting eg Matariki?

• support Māori organisations and groups with offers of support and volunteer help eg Polyfest?

• talk to South Dunedin Future about what they have learned, as the DCC suggests?

Actions: 
Sarah and Nikita to review options for engagement with Māori.
Nikita and Sarah to investigate having a presence at or supporting Polyfest as a quick-win project.