Summary of the board meeting on 20 January 2025

Dream South D Trust Board Meeting on 20 January 2025, 7.30-9 pm, 183 King Edward St

Meeting started: 7.30 pm

Whakatauki to open: Nā tō rourou, nā taku rourou ka ora ai te iwi 

With your food basket and my food basket, the people will thrive.   

Present: Bridget Schaumann (Chair), Warren Chambers (Treasurer), Kathryn Harkin, Hurihia Luafitu (DIA), Helen from Weave Together came for part of the meeting

Apologies: Denise Ives,

Decisions by email are noted: Discussions about advertising positions. 

Minutes of the previous meeting accepted. Moved:  Bridget       Seconded: Kathryn

A. Work programme

  1. Work Plan for 2025 - planning. Briefly mentioned the upcoming projects. Windows, Skips, eWaste, Ana Tiofilo.

  2. Lorne Street - update from Warren. Met with 3 urban planners and 1 person from Plants and Rec. They want us to come back with a scoped project. Very supportive. We need to give them an indication of scale. The community has to be responsible for any plantings for 3 years. A very positive experience.

  3. Play Park - The contract is done. 

  4. Repair Cafe: shifted to the next meeting due to lack of time.

  5. Any other project items:
    Markers on John Wilson Drive - deferred to next week.

  6. Street Festival Plans

B. Confirm project/coms job. 

  1. Recruitment process:  Project coordinator job advertised. Discussion on job and applicants and our requirements. Bridget will make a spreadsheet with the most suitable candidates and share with everyone as they come in. 

  2. Timeline for Reception/admin job? We are waiting for the Coms/project job to be filled before advertising this one.  

Governance issues 

  1. Charity submissions - Submitted and paid for. 

  2. Donation to Pataka kai - Deferred until next meeting.

C. Administration 

  1. Introduction to Helen from Weave Together. 

  2. Credit card matters:

    1. Board credit card - nothing to report yet.

  3. Xero: Deferred

  4. Reimbursement forms have been signed

Items for next meeting:

  • Finances discussion

  • Grant application

  • Donation to Pataka kai

  • Bank access for Helen

  • Board Credit Card

  • Lorne Street

Meeting closed: 9.01