Dream South D steering group meeting on 15 March 2023, 12-1.25pm, 278A King Edward St

Karakia to open

Present: Juliet Manning, Bridget Schaumann, Sarah Jones, Kathryn Harkin, Alec Clark (SDCN), Hurihia Luafitu (DIA), Sally Dicey (Ahikā)

Apologies: Denise Ives, Bob Bryant (Ōtākou)

One-word check in

Motion: The minutes of the meeting of 1 March 2023 are approved.  

Bridget gave a short update on communications and Sarah on accommodation.

Actions:

Sarah to keep the steering group informed about progress with the hunt for accommodation via a google doc. 

Sarah to revise further the talking points for Bob and meet with him.

Engagement - We have distributed around 10,000 postcards through the Lowdown, in letterboxes and in a selection of businesses. Collection boxes and postcards are in Pacific Trust and Te Kāika - we will record the number of responses received from these boxes. Sarah has visited the kohanga reo and Whakaruruhau and is hopeful about a follow-up meeting. Kōkiri took postcards but is not running courses this semester. 

Action: Sarah to approach Aurora Health about a collection box and postcards.

Street festival - We did some planning which was noted in the google doc. 

Action: Sarah to share the planning doc for the Street Festival.

Motion: The financial reports are approved, pending clarification about two invoices. 

Engagement plan - We reviewed the evaluation material added to the plan by Sally. We agreed that further engagement activities will wait for the community facilitator to start.

Actions:

Sally to set up a spreadsheet for comments from the public.

Sally to alter the database to include version of the postcard.

Sarah to separate community events from stakeholder workshops in the evaluation metric section of the engagement plan, and add comments to the measures.

Sally and Sarah to finalise an hourly rate for data entry; Ahikā to manage the data entry.

Second worker - We discussed hiring a second worker who would be split over administration and community facilitation support. There’s some risk in bringing two people on at around the same time - but also risk in not making the most of the engagement opportunity by having the resource available. 

Action: Sarah to draft a JD for an admin/support role.

Membership of the steering group - We talked about adding new members.  

Action: Bridget to organise lunch with Sarah and a contact of hers to talk about the project and explore options for membership of the steering group. 

Alec gave a brief update on the SDCN rōpū.

Whakatauki to close: Whatungarongaro te tangata, toitū te whenua - As people disappear from sight, the land remains.