Dream South D Trust Board Meeting on 13 October 2026, 6.30-8.05 pm, 183 King Edward St

Meeting started: 6.40pm

Present: Bridget Schaumann (Chair), Warren Chambers (Treasurer), Kathryn Harkin (from 6.55pm), Denise Ives

(Secretary), Hurihia Luafitu (DIA), Rosie Hill online (left 7.20pm)

Apologies: none

Conflicts of interest: N/A

Decisions by email are noted: None

A. Administration matters

 Minutes of previous meeting accepted - Moved Bridget, second Warren.

 Insurance from Rothbury – look into increased cover

B. The Future

A separate meeting has been arranged

C. Finances

 Financial Report – Approved with query on Ops budget. Moved Bridget, Kathryn.

 Hurihia confirmed that any remaining $ from projects must be used for other projects, not Ops, eg.

Lorne St. There is money left in Ops grant to be applied for if needed, but it must be used for Ops only.

D. Projects

The Board has decided that no more projects are to be scoped or planned, due to concerns about potential overspend.

Lorne Street – DCC will buy the fountain.

Bathgate Park – completed successfully.

Communication Boards – completed pending feedback from Aukaha.

 Did You Know Dots Phase 2 – underway.

 Halloween – ready to go.

 Tainui School Garden – completed.

E. Communications

F. Governance

Review at next board meeting. 

G. Any Other Business

Scenarios for our future.

Actions:

 Rosie – Speak to Rothbury about cover for each individual event and excess.

 Rosie – arrange with Vanessa some social media celebrating Bathgate Park completion.

 Warren – speak to Helen to check that finance report includes the increased pay for Rosie.

 Warren – ask Helen to include the budgeted amount in the financial reports, at least for Lorne Street.

 Vanessa – ensure minutes are on the website.

Meeting closed: 8.05 pm