Summary of the board meeting on 12 November 2024

Dream South D Trust Board Meeting on 12 November 2024, 5.30-8 pm, 183 King Edward St

Meeting started: 5.40 pm

Karakia to open

Present: Bridget Schaumann (Secretary), Sarah Jones, Warren Chambers, Kathryn Harkin, Denise Ives, Hurihia Luafitu (DIA), 

Apologies: N/A

Election of a new chair: Bridget

Nominated: Kathryn and unanimously agreed. 

Secretary of the board: Denise 

Nominated by Kathryn and unanimously agreed. 

Motion: That the minutes of the board meeting of 8th October are approved. 

Decisions by email are noted: None 

Draft motion: The board accepts the resignation of Sarah Jones from the board as of the 10th of November 2024. The board notes her extraordinary work in the set-up of Dream South. Sarah requests a donation to Pātaka Kai D. in place of a gift.  Moved: Bridget    Seconded: Warren

A. Work programme

C. Administration 

  1. Financial report: balance sheet, operations budget, comms-PC budget and play parks Sport Otago grant
    Motion: That the financial reports are approved. Moved by Kathryn and Seconded by Denise

  2. Weave Together: Motion: That we arrange with Weave Together that they take over the finances of Dream South D according to the proposal dated 11 November 2024. Starting date to be negotiated. 

Moved: Bridget and Seconded: Kathryn

The board thanks Karen and is grateful for her offer to do the Charities Submission for the year. From 2025 the board will move to Weave Together to manage and administer the finances. Nic to pass our financials to Cook, North and Wong.

  1. Term Deposit: was paid out. The board agrees to look at this in the new year. 

  2. DCC Local Alcohol Submission - agreed that it should be submitted by Nikita, this was done before she left her position. 

  3. Frequency of meetings: Agreed to meet again next Tuesday 19th at 5.30 to work on job descriptions. There may need to be further meetings in quick succession to get this sorted. 

  4. Discussion on Christmas Function with staff and guests. Agreed: December 3rd at 12. With all the staff. Invite to Sarah and Nikita. 

  5. Items deferred for next meeting:

- Pātaka kai project 

Meeting closed: 8.35pm