Summary of the board meeting on 12 August 2025

Dream South D Trust Board Meeting on 12 August 2025, 6-8.25 pm, 183 King Edward St

Meeting started: 6pm

Present: Bridget Schaumann (Chair), Denise Ives (Secretary), Warren Chambers (Treasurer), Kathryn Harkin, Rosie Hill, Vanessa Kirkpatrick (6.30pm to 7.20pm), Hurihia Luafitu (from 7.45pm)

Apologies: None

Conflicts of interest: N/A

Minutes of the previous meeting accepted. 

Moved Bridget, seconded Warren.

Decisions by email are noted:

  • None.

A. Work programme

  • Board Report

  • Projects:  

    • Lorne Street and Navy Park are our large projects Proposed by Bridget, seconded by Denise, agreed by all

    • Lorne Street Urban Effects plans – don’t include existing toilets and trees. Board to remain involved with design meetings and scoping

    • King Edward Street – clean and paint seats outside Community Hall remainder of King Edward Street on hold for now

    • Meeting with DCC – went very well

B. Governance issues

  • Minutes of meetings need to be summarised and shared on the website – outstanding.

  • Access to documents – HR etc. Believe this is now resolved. 

  • New board members – no progress. 

C.   Admin and finances

  • Board credit card – outstanding. 

  • Term deposit – underway,

  • Charities submission – due in September. Helen is working on the Performance Report. Bridget to check information, in progress. 

  • Project Funding – need budget and quotes for large project(s). Collaborate with Lottery Facilities for Park/Lorne Street projects to cover some of the budget. Lottery Facilities has four decision meetings per year. Next rounds: Request in by 12 November 25, decision 18 February 2026 and then request in by  25 February 2026 and then decision 20 May 2026. 

  1. General business

  • Card delivered to Eleanor and Hurihia. 

  • Hosting a gathering between us, SDCN and Caversham Community Group for a small social gathering. 

AOB

Denise – Need a third person available to authorise payments.

Actions:

  • Denise and Bridget to summarise minutes for DSD website. 

  • Denise – talk to Damian and Hannah about the Distance Markers opening once we have a date.

  • Rosie – arrange meeting. Need a MoU detailing DCC ownership, maintenance etc of equipment, planting, fencing and grounds at Navy Park, Lorne Street, Bathgate Park and King Edward Street. 

  • Warren – to talk to Helen about next year’s budget.

  • Bridget – talk to Rosie/Vanessa to see whether Halloween Event – after last event there was discussion on having an early event for young children and a later event for older children.  

  • Bridget – to liaise with Helen (and Warren) regarding Performance Report, update and send. 

  • Bridget – to arrange SDCN and Caversham Community Group get together.

Meeting closed: 8.25pm