Dream South D Trust board meeting on 11 June 2024, 6.30-8 pm, 183 King Edward St

Meeting started: 6.36 pm

Karakia to open

Present: Denise Ives, Bridget Schaumann (Secretary), Juliet Manning (online), Kathryn Harkin

(online), Sarah Jones (Chair), Warren Chambers, Hurihia Luafitu (DIA)

Apologies: None

One-word check-in

Conflicts of interest: Bridget noted that the person offering voluntary services as a minute taker is a friend.

Motion: That the minutes of the board meeting on 7 May and the minutes of the extraordinary board meeting on 4 June are approved. Moved by Sarah. All agreed.

Operations report: The board appreciated its structure and thought it was excellent. 

Decisions by email are noted: 

1. Items of expenditure approved: the internet ONT (26 April 2024); office equipment (22 April 2024); professional development costs (16 April 2024); a laptop for design work (12 April 2024)

2. Set up of a new term deposit for 6 months (12 April 2024)

3. Sign up to Meridian with a direct debit for electricity costs (11 April 2024)

A. Administration 

1. Updated allocation of costs from last funding grant from DIA. Motion: The board approved the decisions regarding the allocation of costs: Moved by Sarah. Seconded by Warren. All agreed.

2. Financial report - balance report and operations budget report.
   Motion: That the financial reports as at 31 May are approved. Moved: Sarah Jones. Seconded: Juliet. All agreed.

B. Work programme

1. Operations report - The operations report was briefly discussed.

2. Work programme - The board considered the list of quick win projects suggested by the team and created a long list that also included their own ideas. The board came up with a short list of projects which are achievable in the next few months.

   Whakataukī to close: E huri tō aroaro ki te rā, tukuna tō ataarangi ki muri i a koe. Turn and face the sun and let your shadow fall behind you.

   Meeting closed: 9 pm