Summary of the board meeting on 10 June 2025

Dream South D Trust Board Meeting on 10 June 2025, 6.30-8.18 pm, 183 King Edward St


Meeting started: 6.45 pm

Whakatauki to open: Nā tō rourou, nā taku rourou ka ora ai te iwi - With your food basket and my food basket, the people will thrive.   

Present: Bridget Schaumann (Chair), Denise Ives (Secretary), Warren Chambers (Treasurer), Kathryn Harkin, Rosie Hill (left at 746pm)

Apologies: 

Conflicts of interest: N/A

Minutes of the previous meeting accepted. 

Moved Bridget, seconded Kathryn.

  1. Recruitment
    Newly recruited Project Coordinator/Communications Leads coming in on Thursday 12 June, will get key etc. Starts work on Monday 16 June. Bridge will try to get in on Monday to say hello.
    The Project Lead plans to get her familiar with CLDP, comms, etc., and will have work ready to pass on to her.

B. Work programme

  • Ops Report – change of format? Suggested an updated Ops Report covering projects and finances, action list for board. Keep highlights, actions at the bottom. Include any feedback from the community. 

  • Lorne Street – DCC plans do not meet the needs of the community. If we get our own designs, we would need DCC to expedite resource consents and fix toilets. Need a design and costs so that we can apply for funding.  

  • Did You Know Dots – being installed this week, article in The Star 12/6/25. 

  1. Governance issues

  • Minutes of meetings need to be summarised and shared on the website.

  1. Admin and finances

  • Insurance – auto-renew set up. 

  • Board credit card still needed as a back-up.

AOB

  • Project Team (Kathryn/Warren) no longer needed.

Actions:

  • Rosie - update the ops report layout.

  • Rosie – Busker’s Festival: consider contacting Saturday Morning Music (at Bathgate School), it’s right before their annual enrolment day so may be interested in some way. Look at budget, see where it can be trimmed, what will contractors be delivering? Who will take this project on at the end of DSD?

  • Denise – talk to Damian and Hannah about the Distance Markers opening once we have a date. 

  • Bridget – talk to her contact about location for beach wheelchairs.

  • Rosie – Lorne Street project: talk to Urban Effects. Get design, costs for the elements they can provide, what they can/can’t do, etc. Arrange Zoom, Bridget will attend. Check whether Lorne St needs to be a “straight through”, it’s not currently. 

  • Rosie – pay insurance for the next year. 

  • Bridget and Denise – meet up to get minutes on to the website. 

  • Bridget (Vanessa) to create quarterly report on what’s been achieved for the DSD website and copy to Hurihia for her reporting. 

  • Kathryn – check in with St Kilda kindie and Tainui School re scooters/bikes give away for Distance Markers opening. 

  • Warren - IR401 form for IRD access – complete form and submit via Dream SouthD myIR online messaging.

  • Bridget – to arrange board credit card with Denise and pass card number to Helen. 

  • Bridget – when Vanessa is on board and settled, discuss other projects that can be done quickly, recycling project, and others. Consider using Leisa de Klerk to help. 

  • Office – clean out the small room in the office. 

Meeting closed:  8.18pm